Contract / Fees Tab
The Contract/Fees tab is used to identify the total project fee related to the project. This may be represented as a single line item or composed from multiple line items.
Note: Only items marked Active will be included in the total. This will allowing historical values to be left in place, and for potential future values to be entered as placeholders.
How to access this tab
Click the Contract/Fees tab in the main Project Analyzer window.
Chart: Budget Detail
The Budget Detail chart on the Contract / Fees tab reflects the current state of the Budget Detail chart on the Labor Budget tab.
Note: You must make and save any changes on the Labor Budget tab before the Contract / Fees tab budget detail chart will update.
The total value of the pie chart represents the sum of all active fees on the Contract / Fees.
- Cost elements such as profit, consultant, expenses, and labor are subtracted from the total fee to arrive at the Labor Available.
- Labor Available is the amount of dollars available for planned labor hours. As time sheets are posted the cost amounts will be shown as Job to Date labor and will decrease labor available.
To improve the readability, re-size the chart.
| Item | Description |
|---|---|
| Delete | Place a mark in the check-box to mark a row for deletion. All rows marked to be deleted are permanently removed once the current tab is saved. |
| Date | The date the fee was identified or went into effect. When fees are linked from the Schedule tab the date used will be the date of the linking. The date field is editable by the end user. |
| Description | The description of the fee (i.e., proposed fee, add services, basic services, etc.). By default fee amounts will read Billing from Vision. This field is not editable by the end user. |
| Active | The Active column determines whether or not the fee amount is included in project budget calculations. Select the check-box to make the fee active. Fees that are not selected are inactive and are not included in project budget calculations. Setting a fee to inactive allows project managers to track prior values for historical purposes and for anticipated amounts to be entered as placeholders without impacting the project budget. |
| Estimate | When selected, indicates that the fee amount entered is an estimated value. This is useful for identifying the potential impact of an Add Service or other fee amount that has not been formally agreed to. Active fees that are marked as estimates are still included in project budget calculations. Marking a fee as an estimate is for reference only. |
| Amount | The amount values are derived from the Labor Budget and Schedule tabs. You can manually edit the amount to match the billing fee. |
| Construction, Percentage Amount |
The fee amount can be entered in multiple ways: This is helpful when working from a known fee amount (such as a lump sum project) that is not tied to construction value. A single fee amount cannot exceed $2 billion. |
| Billing Terms Fee Amount | This value represents the current fee amount identified in the financial system. You cannot edit this value in Project Analyzer. |
| Fee Type |
The available values are configurable but generally include hourly, lump sum, percent of construction, percent of scope, etc. The Fee Type values are configured in the System Configuration Options Text tab. |
| Agreement |
The status of the consultant agreement / contract associated with the fee. These values are configurable but generally include in progress, verbal, signed agreement, etc. The Agreement values can be configured in the System Configuration Options Texttab. |
Billing Link
The Billing Link column is used to relate the project schedule to the financial system's fee dollars shown in the Billing tab. This relationship is what allows billing projections to work as well as provides a structure for monthly billing review. This list is populated from the fees entered in Deltek Vision cannot be edited in Project Analyzer.
- Linking work phases on the Schedule tab to Fees on the Contract/Fees tab at the phase level enables phase level profitability.
- On the Contract/Fees tab total fee dollars will be broken out by Phase automatically once linked.
- If the linked fee in the Billing Fee column is unlinked, the fee amount for that phase will be reset to zero however the total dollar fee dollars for the will be correct.
- Fee dollars identified in the financial system that are not specifically tied to a phase will be shown in the total with the label Project Level on the Contract Fees tab.
Additional Columns
The field chooser contains additional columns that may be added to the grid. This is for reference only and has no impact on any calculations but may impact custom queries.
The default target profit value is set in the System Configuration General Settings tab. The target profit calculation method is configured in the System Configuration General Settings tab.