Billing Tab

The Billing tab provides an overview of the current billing status of the project. It can be used to track billing percentages and compare them to the project progress to help ensure that billing is occurring in sync with the project's progress.

Chart: Billing Percent Complete

The bar chart depicts billing progress on a phase by phase basis. Each line matches one of the items in Fee Name column and represents zero to one hundred percent of billing by phase.

The chart colors match the associated column headings in the data grid below.

Fee Name | % | Fee | Prior Billed

These columns contain data from the accounting system's billing terms.

The relationship between the contract and work effort phases is established with the Billing Link column on the Schedule tab grid. This data is used to activate the Reviewed columns (Review and Tasks) and to calculate projected billing amounts in the remaining Billing module grid columns.

The Fee field can only be edited if the billing terms for the phase are set up as time and materials billing (labor (hourly) billing) in the accounting system.

Reviewed

This column identifies which phases have been reviewed in the current billing cycle. If the pre-populated data is accurate, simply checking the Reviewed column is all that is required each billing cycle.

If data is modified in any of the other columns, the phase is marked as reviewed and will contain a checkmark in the Reviewed column.

Tasks (Percent Complete)

The percent complete figure for all tasks associated with the phase.

Values entered in this column in the Billing tab do not transfer to the Tasks tab.

Status

Displays the current status of the billing line item.

Projection for: [Current Month]

Displays the amount projected to be billed for the current billing cycle.

The dates for current, projected and future billing cycles are based on the billing cycle values configured in the General Settings tab in System Configuration.

Complete | [Current Billing Cycle Month]

The default amount for the current billing period is the projected amount from the prior billing cycle.

The fields are grayed out when accounting is in the billing process and is processing invoices. Values cannot be modified during this time.

Projected | [Next Billing Cycle Month]

The default amount for the next billing period is the projected complete amount from the prior billing cycle.

The fields are grayed out when accounting is in the billing process and is processing invoices. Values cannot be modified during this time.

Future Projections

This is a status field that provides a summary of the remaining unbilled amount in the project. The column is calculated as follows: Fee - Prior Billed- Current billing cycle - the next billing cycle. Project Analyzer then takes the difference and divides it by the number of months remaining in the phase.

Additional Columns

The field chooser contains additional columns which may be added to the grid. For the Billing tab these columns are:

Available values for Flag are configured in the Options Text Tab in System Configuration.

Not Reviewed. The data has not been reviewed during the current billing cycle.
Reviewed. The data has been reviewed and/or edited during the current billing cycle.
Modified. The data has been reviewed and/or edited after the initial review for the billing cycle.
Approved for Invoicing. The item is marked for invoicing and is no longer editable.
Attention Required. The data entered is outside the expected bounds and has been flagged.
Invoiced. The invoicing is complete for the billing cycle.
Review not Required. A review is not required for this phase or billing cycle.

To access this tab

Click the Billing tab in the main Project Analyzer window.